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The Proper Way To Write A Corporate Video Brief  

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A well executed video marketing production will be one of the most powerful promotional tools your business will ever use. People are much more engaged through video than the still images. and carefully crafted videos will engage with your audience far better than the written word will ever be able to.

In order to ensure that your own corporate video production is a surefire success, you need to plan your content and put your ideas down on paper, so that you can be sure that your production company knows exactly what you are looking for.    Simply shoving your camera in the face of your employees will not produce the quality footage you are hoping for, and you should not risk a total video fail by being woefully under prepared!

Your video needs to inspire and educate.  You want your viewers to be so excited about your business that they can’t wait to work with you or buy your wares. Whilst we usually shy away from cliche, if you fail to prepare for your promotional video filming you really should prepare to fail.

Rome wasn’t build in a day, and your best footage won’t happen on the first take, but with a little dedication and careful planning, you can present your production company with a brief that will produce and effective corporate video production in no time at all.

With this in mind then, we present to you our easy to follow, 10 step guide to the proper way to write a corporate video brief for your production company to work from, to ensure your corporate video is everything you dreamed of, and more.

Step 1 – Define Your Objective

You will never reach the finish line if you can’t see where it is.  In order for your corporate video to really work, you must first identify what it is you want it to do for you.  What is your video marketing strategy? Are you looking to generate more interest in a particular area of your business?  Generate more sales across the board?  Or perhaps just build you your brand awareness using the awesome power of social media and YouTube?  Whatever it is you need your video to do, you need to aim towards that goal from the outset.

Write a list of key objectives that your video production needs to focus on.  Some example objectives could be:

  • Increase Brand awareness
  • Drive sales online or in person
  • Drive traffic to your website
  • Increase your customer engagement
  • Educate your customers

 

Step 2 – Define Your Audience

Now you know what you are trying to say, you need to work out who exactly who you are trying to promote it to. This will depend a lot on the nature of your business, and the demographic of your customer base.

As we all know, selling ice to the eskimos was never going to be a good proposition, and you need to identify who has a desire or need for your services before you find yourselves in deep water. Think about building those relationships with video.

If you are selling an established product, take a look at the type of people who historically buy from you.  If you are launching something completely new for your business, do you research to establish which demographic you need to reach out to.  A one-size-fits-all approach will not work as well as targeted videos will.   Identify your audience, learn about their lifestyle choices and inspiration, and tailor your video production to fit.

 

Step 3 – What Do You Want To Say?

Now you have identified your target audience, you need to start thinking about what it is that you want to tell them.  You want your video to be so powerful that it leaves a lasting impression and inspires you audience to buy into your business.  This kind of response doesn’t happen by accident, and you will need to put some thought into exactly what you want to say.  Your “core message” as those in the know like to call it, is the most vital part of your production and one that should be carefully planned. Don’t just wing it, identify your core message from the outset.

Another thing to consider is how your message will sound from an audience point of view.   As lovely as your dulcet tones may be, simply rambling on about technical stuff, or waxing lyrical about irrelevant in-jokes, will not inspire your audience to buy from you.  Whether your end goal is to educate your audience, or inspire them to buy, you need to send out your message in a clear and engaging way.

 

Step 4 – Find Your Own Voice

Just like you, your company has its own unique character. Add value to your video proposition by finding a way to reflect this in your footage.  No matter what your objectives are, your video production is designed to tell a story and there are many ways in which to tell it.

Whatever kind of business you are in, make sure your corporate video brief is clear about the best tone of voice that reflects the values of your company. If you already have brand guidelines in place, now is the time to include these, to ensure that your production company fully appreciates your vision.

Getting the tone of your corporate video right is the key to grabbing the attention of your audience as early as the first few frames.  It is also what lingers long after the film has finished, and you want the overall style of your video to leave the audience with a real sense of who you are, what you are all about and what you can do for them.

 

Step 5 – Consider Where Your Video Will Be Seen

You may have just made the most perfect promotional video production every known, but if you are hiding it somewhere down the back of the internet, it becomes almost worthless to you.

A video designed to capture likes and shares on social media for example, works better when it is punchy and perfectly timed, whereas an educational website video or tutorial will woo the audience better when it takes its time and offer detailed explanations.

Also consider where you audience will watch it.  Are you thinking about fast moving, smart phone ready films that can be watched from anywhere?  Or does your audience need to interact with the video, which will require them being sat in front of a computer?  This too will effect the creative planning process and the content of your video.

 

Step 6 – Consider Your Content

This step is a broad as it is wide.  You know your business best, and you know what you are trying to say about it.  The key thing here is to plan your content to within an inch of its life so you are fully prepared when you come to shoot. This is essential in putting together a corporate video brief.

Are you thinking of making a tutorial or “how to” video?  If so, your content will involve all the tools and equipment you need for your demonstration.  If you are planning a purely promotion video production, think about the best bits of your business to display.  This could be your premises, production line, your team, your boss, your products, examples of your work or even kind words from satisfied customers.

Think also about how you want to be seen on screen.  Will you be using actual members of your team, or are you considering hiring actors?  Some companies go a step further and use graphics or animations to sell their wares.  Whatever kind of content you are thinking of using, this is your moment to become the Hollywood director of your dreams, by planning it all in advance.

 

Step 7 – Work Within Your Budget

How much does a corporate video cost? Most small to medium businesses don’t have tons of cash in the kitty to pay for video marketing.  That said, it is a worthwhile investment in the long run, so finding some expenditure to dedicate to your video production is money well spent.  Whilst there is no ‘off the shelf’ cost, you WILL get value for money, so consider it an investment, not a spend.

Set out your stall in advance, and make sure your production company is well aware of your financial limitations.  After all, you are a successful business owner, and no one is going to over charge you, right? Well, in theory no, but be careful as production costs can mount up very quickly if you don’t keep tabs on them.  Make sure you have a definite figure in mind from the outset and be sure that your production company knows what they are working with before they start filming.

 

Step 8 – Set The Scene

Once you know what you are going to say, and how you are going to say it you simply need to find the perfect place to say it in.  This could be in a company meeting room,  at your desk or even out on location.  Wherever you are planning on filming, make sure the set is ready for you.

Keep you set as simple as possible, and make sure it is quiet and well lit.  Nothing spoils a promo video quicker than shadowy figures who can’t be seen in dingy lighting, or presenters being drowned out by the production line behind them.

 

Step 9 – Deadlines

 Do you have a deadline in mind for your video?  Is it time specific, or being used in conjunction with a big event or product launch?  If so, make sure your production company is fully aware of this from the outset.

Specify your deadline at the very beginning of the process. Any production company worth its salt, will not miss a deadline (we haven’t and we’ve even been able to turn films around on the same day as filming on some occasions). Nothing is completely unachievable, but you will need to make sure that your deadline is very clearly laid out in your corporate video brief to ensure that it’s not a surprise, and never missed.

You deadline may also have a direct effect on the cost of your video production, especially if you suddenly need to bring your deadline forward or up the anti in terms of production values.  If this is the case, be sure to get agreement on any increased costs from all of the stakeholders before agreeing changes with your production company.

 

Step 10 – Action!

You should now be ready to roll.  Be sure that everyone who will be involved both behind and in front of the camera has seen a copy of your corporate video brief and script, and that you are all on board with the thinking process behind your masterpiece.

From a team of many to just the two of you, once you all have the same creative vision for your promotional video, you are 100% ready to get rolling.  Work in conjunction with your production company and enjoy every moment of this innovative marketing process.

 

A Clear Brief Leads To The Very Best Videos

With a clear and accurate brief in place, you are ready to have your production company set poised for action.  Working as a team, you can embark upon your first foray into the wonderful world of corporate video.  You may take to it like a duck to water, or you may need several goes at it before you are ready to show the finished product to the world – either way, you will get there in the end.

A corporate video that has been filmed using a carefully thought out corporate video brief will stand you head and shoulders above the thrown together bits of footage created by your competitors.   You will be seen as an authoritative source for good within your sector, and your customers will consider you to be the best at what you do.

Once your video is out there, remember to regularly review how well it is doing.  Is it getting the like are shares you were hoping for, or have your sales figures gone through the roof?  If you find that it is not performing quite as well as you had hoped, reassess your brief and see where you can make changes ready for your next video.

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